Accounts Payable Administrator

Location: Germantown, MD
Date Posted: 03-27-2018
For 90 years Grossberg Company LLP, a Washington DC mid-size CPA firm, has been a premier provider of accounting, tax and business consulting services, specializing in services to the real estate industry. Because of our reputation for unparalleled client service, our clients often call upon us to perform special projects for them. These consulting engagements include accounting system design and implementation, budgeting, business and strategic planning, litigation support and forensic accounting, profitability studies and revenue enhancements, training, and recruitment.
 
A Grossberg Company LLP client based in Germantown, Maryland is seeking an Accounts Payable  Administrator. This client is a well-known full service community management operation. Known for their integrity and professionalism, they dedicate themselves to consistently serving their customers with the highest levels of experience, knowledge, and ethics. They deliver service to their clients through their team of experienced, trained and capable managers, and their knowledgeable, capable and dedicated support staff. This client office has casual, friendly, team atmosphere. Hours are 8:00 a.m. – 5:00 p.m., Monday – Thursday, and 8:00 a.m. – 12:00 noon on Friday.

Responsibilities
 
  • Reconcile client monthly investment statements, calculate the interest earned for the monthly period and perform the journal entries to client accounts.
  • Become familiar with the G/L codes used for clients to ensure proper accounting is maintained. Assist the community managers when needed.
  • Assist in the preparation of the annual budgets and enter new budgets into Jenark for the new fiscal periods.
  • Maintain and update the monthly owner occupancy list for in-house use.
  • Assist in maintaining the client storage box inventory.
  • Assist the assistant controller with client audit preparation.
  • Maintain current, up to date vendor files in Jenark.
  • Collect and maintain an updated file for all vendor W9s.
  • Maintain and keep up to date, the vendor 1099 spreadsheet based upon the vendor tax filing method.
  • Monitor and prepare and process all client tax payments.
  • Collect monthly, the reimbursable and recurring expenses for each client. Update Jenark and or prepare separate invoices prior to cutting checks for all monthly recurring reimbursable client payments.
  • Assist with the calculations for prepaid insurance for client accounts.
  • Process invoices as needed for review and payment. Enter the vouchers and print checks upon receipt of the payables folder.
  • Assist the community managers by researching invoicing questions using all available resources.
  • Review all client invoices for accuracy and research prior balances.
  • Assist with the processing of casualty losses by reviewing the loss folders and tracking the activity until each loss is closed out.
  • Assist with other administrative office duties including posting mail, stuffing mailings, labeling envelopes, filing, etc.
  • Other duties as assigned by supervisor.
 
Requirements
  • 3 or more years of general accounting experience
  • Experience using an accounting system; Jenark Access experience preferred but not required.
  • Proficiency in MS Outlook and Word; intermediate to advanced Excel skills.
  • Excellent organizational and time management skills.
  • Must be able to work in a fast paced environment and handle competing priorities.
  • Strong verbal and written communication skills.
  • Strong attention to detail.
 
Benefits:
This client offers a competitive compensation package including salary, medical, dental, paid holidays and vacation.
 
Qualified candidates should apply on-line at http://grossberg.catsone.com/careers
 
 
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